Alicorn

In today’s office environment, smart space management is essential. To maximize operational efficiency and provide employees with an optimal working environment, the implementation of smart management systems has become a necessity. This case study delves into how the ASA solution was integrated into the shared office space at GS Tower, transforming it into a smart office. Following the adoption of the ASA solution, GS Tower not only provided employees with a comfortable working environment but also reduced personnel costs by 80% while enhancing operational efficiency. Let’s explore in detail how ASA made these achievements possible.

What kind of space is GS Tower?

GS Tower, located in Yeoksam, Seoul, is a major building of the GS Group that includes shared office spaces where employees from various affiliates and related companies gather for projects and collaborations. This space is utilized not only by GS Group employees but also by a range of external visitors, and includes meeting rooms and office spaces used by multiple teams. Due to the complex nature of shared office usage and frequent movement of numerous individuals, effective and systematic space management was essential. However, the variety of affiliates and external users posed challenges that hindered operational efficiency.

To address these challenges, GS Tower sought a comprehensive space management solution, which led to the adoption of ASA’s innovative technology. ASA offers more than basic access management; it provides complete control over the office environment, ensuring that a comfortable working atmosphere is maintained.

Challenges at GS Tower before the Implementation of ASA

1️⃣ The Need for System Integration

Previously, GS Tower managed its space using multiple separate services, which reduced management efficiency and made integrated control difficult. Consolidating these systems into a single platform was deemed necessary, but the development costs associated with such integration could run into billions of won, making it a significant financial burden. GS Tower needed an integrated solution that could improve management efficiency while minimizing costs.

ASA addressed this challenge by offering a comprehensive solution that unified all space management functions into one platform, paving the way for cost savings and increased operational efficiency.

2️⃣ Limitations of Managing with Limited Staff

Space management at GS Tower was handled by three full-time personnel who were responsible for manually distributing access cards and controlling facilities such as heating, cooling, and lighting. This workload was demanding and placed a considerable burden on the staff. Additionally, facilities were often left powered on after hours, resulting in unnecessary energy waste. The absence of automated management highlighted the need for a solution that could maintain oversight even when staff were not present.

3️⃣ Lack of Office Usage Data for Each Tenant

Due to the shared nature of the office space, where various affiliates and external clients coexisted, real-time tracking of entry, exit, and space usage data was difficult. This lack of data complicated security management and made it challenging to bill affiliates accurately for their usage. Consequently, there was a pressing need for a system capable of real-time space monitoring and automatic billing.

Transformative Changes at GS Tower after ASA Implementation

1️⃣ Enhanced Management Efficiency with an Integrated System

With the implementation of ASA, GS Tower was able to consolidate all entry and space management functions into a single app. The use of QR code-based access simplified the cumbersome process of distributing access cards and improved the ease of entry management. Additionally, external visitors could be conveniently invited via the app, streamlining the management of guest access. Real-time meeting room reservations and usage tracking further boosted user convenience and operational fluidity. This unified system brought together previously scattered services, significantly enhancing management efficiency.

2️⃣ AI-Driven Automated Space Management

ASA’s AI technology enables the automatic detection of occupancy and the control of key systems such as heating, cooling, and lighting, maintaining an optimal office environment. This allows GS Tower to maintain appropriate conditions without constant staff oversight. The automated control features helped prevent unnecessary energy usage during non-working hours, contributing to cost savings. These automation capabilities supported efficient space management even after business hours, alleviating the burden on staff.

ASA also monitors air quality, temperature, and humidity in real-time, ensuring a comfortable environment for employees. These environmental controls have had a positive impact on employee productivity and have become a key factor in enhancing tenant satisfaction within GS Tower.

3️⃣ Real-Time Data Collection and Automated Billing System

ASA’s dashboard feature enables GS Tower to monitor space usage data in real-time, allowing managers to quickly review entry records and occupancy status. This data-driven approach facilitated the automatic billing of affiliates based on actual usage, simplifying administrative tasks and boosting operational efficiency. The transparency provided by these data analytics also reinforced trust among tenants and improved resource management practices.

Results at GS Tower after ASA Implementation

1️⃣ GS Tower successfully reduced personnel costs by 80%, achieving significant savings in management expenses.
2️⃣ Various GS Group affiliates could achieve autonomous and efficient office management.
3️⃣ The implementation allowed for both space management and energy conservation, promoting environmentally friendly office operations.
4️⃣ The smart environmental control system improved employee satisfaction and increased overall work efficiency.
5️⃣ Real-time monitoring and automated data collection enhanced operational transparency, strengthening trust with tenants.

Media Coverage on GS Tower’s Transformation

“With the adoption of Alicorn’s ASA, GS can now manage entry records and the occupancy status of office spaces through the app, allowing comprehensive management of office utilization. Employees can conveniently receive access permissions through the app, making office usage more efficient.”
[Source] https://magazine.hankyung.com/business/article/202211159820b

GS Tower has shown that with the ASA solution, it is possible to enhance management efficiency and user convenience simultaneously. ASA is more than just a space management solution; it contributes to overall operational excellence and boosts employee satisfaction. If you are looking for a smart space management solution, consider partnering with Alicorn today.

Create a smarter and more efficient work environment with ASA.